HR Administrator

Reporting to: HR Manager

Contract: 6 month fixed term contact (full time) 

Job Description
To assist the HR Manager in providing a comprehensive HR administration service relating to the employment lifecycle.  This is a busy department where the need to multitask will be paramount and excellent communication skills in all areas are essential, by phone, email and in person. The role covers a wide range of HR administration duties which will often involve dealing with sensitive information and will call for a disciplined and confidential approach to the role.

Duties Include:
To administer the onboarding of new starters, by preparing offer letters, organising welcome packs, drafting employment contracts, updating the HR Tracker and setting up IT requirements.

  • To undertakes all necessary employment checks including DBS checks and right to work, medical checks and references.
  • To administer the probation process by tracking end dates, ensuring and Managers know when review meetings need to take place and writing to employees to confirm the outcome.
  • To conduct induction meetings with new employees and workers and liaising with Managers to ensure they are aware of their responsibilities in the induction.
  • To act as a point of contact for the Human Resources department, responding to queries in a timely manner, and escalating issues to the HR Manager where appropriate.
  • To promote HR policies and procedures and support Managers as required.
  • To ensure accurate HR records are kept for all employees including full-time, part-time, casual workers and agency staff.
  • To ensure electronic personnel files are maintained and filing/archiving is completed in a timely manner.
  • To track and monitor sickness absence, ensuring return to work meetings are completed.
  • To update and maintain the HR system (ADP) with all employee data changes.
  • To manage the administration for the recruitment process, by managing the recruitment inbox, placing adverts, updating the Company website, screening CV’s, arranging interviews, and rejecting unsuccessful candidates,
  • To administer the Company’s benefit schemes including, pensions, healthcare, income protection and life insurance.
  • To prepare HR letters such as meeting invitations, outcome letters, change of terms letters, and providing employment references for current or ex-members of staff.
  • To book and co-ordinate internal and external training.
  • To administer the performance management system, setting up new starters, removing leavers and tracking usage reports.
  • To administer the annual leave system, by setting up new starters, removing leavers and updating leave requests.
  • To update the Company organisational chart.
  • To administer and maintain the Time and Attendance system, by setting up new starters, removing leavers and generating reports for manager.
  • To co-ordinate fire and health & safety processes and procedures.
  • To assist with organising staff events (Christmas party, free food Friday).
  • To provide HR reports as required.
  • To assist the HR Manager with any other administrative needs.
  • To assist the HR Manager in developing and implementing new projects.

Person Specification:
Experience in a fast-paced Administration role is essential.

  • Complete integrity and reliability to manage and perform sensitive and confidential work.
  • Strong communication skills, both written and verbal.
  • Confidence to build strong internal relationships across the business.
  • Great attention to detail and able to work on own initiative.
  • The ability to work under pressure in a reactive environment.
  • Highly organised and able to work at pace with accuracy.
  • Drive, self-motivation, and a positive can-do attitude are a must.
  • Working knowledge of Microsoft Outlook, Word and Excel packages is essential.
  • Some knowledge of UK employment law and principles of good HR practice is desirable.



Please note that we are only able to accept submissions that follow the correct application procedure.